As a Site Manager you handle the structures that other users operate within. This framework reflects the broader organizational priorities and brings greater visibility to the content on your DKAN site. Many of the tools that help organize the content on your DKAN site also make it easier to navigate and find the right content. All of this improves the experience of a site visitor and makes it more likely that citizens can use the data published on your site.
Data added to your DKAN site may come in a number of file formats. You can think of data, or file formats, as labels to tell site visitors what type of data is contained in the file–adding a data format does not change or transform the contents of the files themselves. File formats describe how the data is formatted and indicates how it should be read.
In some cases file formats may be similar like CSV or XLS, which both contain information organized into rows and columns. But in many cases, indicating the file format makes an important difference. Geospatial data formatted in an XML file is read differently than similar data formatted in a JSON file. Data formats allow users to choose the right data format and tell site visitors which type of data they should expect when they download the file.
Add data formats¶
DKAN comes standard with the most common data formats, but you can add more file formats as needed. File formats fall under the Taxonomy menu item on the Admin Menu. Use the Add term button to include an additional file format. Keep in mind that data formats are just labels to tell site visitors what type of data is contained in the file–adding a data format does not change or transform the contents of the files themselves.
Manage data formats¶
If the language used for the data formats changes, you can edit the name of the format rather than delete the old one and add a new one. This is important because any data content that has the old data format will require a new label to tell site visitors what type of format the data is in. If instead you update the existing data format by editing it, all the data content with the old data format with update automatically.
Though it may not be obvious, URL aliases are important to the overall experience a site visitor has even before they get to your DKAN site. Because every URL must be unique to work properly by default most URLs are a string of arbitrary numbers, symbols and letters.
This serves the purposes of creating a unique URL, but they can be hard to remember, too long to share, and cause alarm about the credibility of the source. Aliases let you create a URL that is easy to read, understand, and share while still maintaining a unique location on the web.
Managing URL aliases¶
On DKAN, URL aliases are automatically generated for content, unless you (as a Site Manager) specifically unselect that option on a piece of content. Rather than using the automated URL path that is generated for technical administration (usually an indiscernible cluster of numbers of letters) an alias is created that is easy to read, remember, and type into the search bar. On DKAN, the alias is typically the title of a piece of content.
While aliases are created at the time content is generated, you can also change the URL alias any time. You might find some terms make more sense or appear more frequently in site visitor searches. You can also delete the alias and leave only the administrative title for a piece of content (not recommended).
From the Admin Menu, click the the Site Configuration menu item and find the Search and metadata section. Select the URL aliases link to manage URL aliases.
Options in the URL aliases page under the Search and metadata section show a list of the existing URL aliases and gives you options for either changing the alias or deleting it. In general, you won’t need to make bulk updates or delete groups of aliases, so we recommend using the List button when making changes.
Find the URL that you want to change and click the edit link in the column furthest to the right of the URL. Only change the Path alias field; choose a name that is easy to remember, relatively brief so that it’s easy to share, and a name that is engaging and tells a site visitor what they’ll be reading.
URL aliases are an excellent opportunity to improve how the content on your DKAN site is discovered because you can include key search terms that commonly appear in site visitors’ searches.